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Written for:CaretakerTreasurerProperty AdminAgency ManagerFlat OwnerTenant+1

Cash desk: taking cash with proof

Every taka of cash is confirmed by the person who paid, counted as custody, then handed to the treasurer.

The caretaker's cash desk
The caretaker's cash desk
Take cash form
Take cash form
The payer confirms
The payer confirms
Treasurer accepts the hand-over
Treasurer accepts the hand-over

Steps

  1. Caretaker: open Cash desk and press Take cash. Choose the flat and the unpaid month, enter the amount received.
  2. Press Take cash and send code. The payer gets a 6-digit code by SMS. Type it in, and the entry becomes Confirmed, in hand. Without a phone, choose Take cash and ask payer to confirm.
  3. Payer: open My dues, find the Cash you handed over card and press Yes, I paid.
  4. Caretaker: when you are ready, press Hand all to the treasurer. Cash in hand has a limit shown on the page.
  5. Treasurer: open Cash desk, check the money, then press Accept cash, or Not received if it is wrong. Accepted cash goes to the books.

Tips

After 3 wrong codes the entry locks for 1 hour. The payer can still confirm in the app.
A code expires after a short time. Press Send a new code if needed.

Related articles

Checking and recording paymentsConfirm what residents say they paid, or record a payment yourself. Each confirmed payment gets a receipt and goes to the ledger.Paying your service charge and getting a receiptSee your bills, tell the treasurer you paid, and keep the receipt.Ledger basics: how the books workEvery payment, expense and purchase is written once, balanced, and never edited. This is what makes the figures trustworthy.

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